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UNITED WAY OF CENTRAL INDIANA, INC. WHISTLEBLOWER POLICY

 

Introduction

 

The purpose of the Whistleblower Policy is to provide a way for staff and volunteers who believe  inappropriate financial transactions, harassment or discrimination are occurring within United Way of Central Indiana (UWCI) to report such action to those in authority, and be protected for doing so.

 

Appropriate information to report

 

Any information regarding suspected theft, fraud, other misuse of UWCI funds, harassment or discrimination should be reported. This excludes issues related to any agency affiliated with UWCI. Calls concerning an affiliated agency should be made to the applicable agency’s hotline.

 

Whistleblower information should not include how funds are allocated by UWCI and/or by an agency. Calls of that nature should be made to the President & CEO of UWCI. Furthermore, reporting personnel issues is not appropriate through this means unless the report is regarding harassment or discrimination that can't be brought to a supervisor's or Director of Human Resource's attention for fear of reprisal. This would include, but not be limited to, hiring, termination, promotion, compensation, or supervisory related issues.

 

What to expect when you make a report

 

The call is received by a representative of a company contracted by UWCI to provide whistleblower services. The company representative will take the caller’s statement, and will ask for their name and telephone number so that an investigator can confidentially contact the caller for any additional details. This will provide a means for the investigator to follow up with the caller and communicate the results of the investigation. Providing the name is optional, even though it would remain in confidence with any UWCI staff. The caller does not have to provide their name, even to the investigator. However, without a name and telephone number, the investigator will not be able to follow up with the caller.

 

Action of the investigator

 

Once the investigator has obtained all the pertinent information, he/she will report the information directly to the UWCI Ethics Officer (Governance Committee Chair) and the Chair of UWCI Audit Committee – both members of the UWCI Board of Directors. The Audit Committee has the authority to act on behalf of the Board and will obtain the professional assistance of others if such is warranted.

 

Specific action taken against the reported individual/agency will depend upon the outcome of the investigation. UWCI has a “zero tolerance” practice regarding fraud, theft, other intentional misuse of funds, harassment or discrimination.

 

Number to call / web reporting

 

The Network
1-877-344-1348
ReportLineWeb.com/UWCentralIndiana

 

Public posting of whistleblower number

 

The whistleblower contact information shall be posted on the UWCI website (for general public knowledge) and internal IT portals used by staff. Furthermore, the policy shall be verbally communicated to all employees upon hiring and at least once annually. The UWCI board of Directors shall also be updated annually.

 

Approved by Board of Directors, October 17, 2012.