Nonprofit restart program FAQ

1. What are eligibility requirements for the Restart Grant Fund?
To be considered for this grant, an applicant must meet the following requirements and provide supporting documentation:

  • Be a 501(c)(3) nonprofit organization located in Marion County.
  • The organization occupies and operates from a Marion County address.
  • The organization was registered as a 501(c)(3) nonprofit with the State of Indiana prior to February 15, 2020.
  • The organization purchased personal protective equipment (PPE), professional cleaning and disinfection services, and/or qualifying capital improvements as a result of the COVID-19 pandemic and to comply with State of Indiana and Marion County Public Health Department reopening guidelines between March 16 and August 15, 2020.

 

2. How do I verify that I am a “Marion County organization”?
The following documentation must be provided with an application for an application to be considered complete and reviewed:

  • Proof of non-profit corporation registration with the Indiana Secretary of State’s Office or other governmental entity
  • Bank statement, articles of incorporation, or other corporate records showing the non-profit organization was in operation prior to February 15, 2020
  • Copies of receipts or other documentation showing date of purchase, material or services purchased, vendor, and date paid

Any applicant that is missing this documentation will receive an email that they are missing required documentation and will be allowed to re-apply. The application will be processed in the order in which it was received as a complete application.

 

3. Where do I apply for the Restart Grant?
You can apply on/after June 23, 2020 by going HERE

 

4. What is required documentation for the Application?

  • Interested non-profit organizations can apply here. Due to the high volume of anticipated applications, completed application with all supporting documents will be reviewed on a first-in first-out basis.
  • This is a reimbursement grant. Applicants must provide documentation showing that an eligible purchase was made between March 16 and August 15, 2020. Applicants will be required to upload receipts showing the goods/services purchased, date of purchase, and vendor.
  • The maximum grant amount is $5,000 per organization. Non-profit organizations can submit only one application per registered non-profit organization address. Multiple applications for a registered non-profit organization address will not be accepted.

Please see Question 2 for verifying required documentation.

 

5. What “PPE purchases” qualify for this reimbursement grant?

This grant is intended to ensure the safety of Marion County 501(c)(3) nonprofits employees and those it serves. Therefore, allowable reimbursable expenditures are purposefully broad and follow these general categories:

  • Personal Protective Equipment including masks, faces shields, gloves, hand sanitizer, and disinfectant products.
  • Capital Improvements that include but are not limited to signage, air handling, partitioning for social distancing, improvements for safe queueing, and construction of health and safety improvements aimed at reducing the spread of infection.
  • Purchases that are consistent with the Marion County Health Department, State of Indiana and Centers for Disease Control and Prevention Guidelines.

If you believe that your expenses should be considered PPE, you will be given an opportunity to explain each expense on the Reimbursement Sheet.​

 

6. How much money can I be reimbursed?

Per nonprofit, there is a two hundred dollars ($200) minimum and five thousand dollars ($5,000) maximum to this grant reimbursement.

 

7. Where may I purchase my PPE goods and services?

There is no restriction on vendors, but our partners at the Indy Chamber have curated a helpful list of local vendors who are selling goods or providing services if you need referrals. 

 

8. Can I be reimbursed shipping charges and/or sales tax that I paid on PPE purchases?

No, you may seek and receive reimbursement of the purchases themselves, but that will NOT include any shipping charge or sales tax applied to the purchase.

 

9. When are Applications being accepted?

Applications will be accepted from June 23 to August 31, 2020.

 

10. When must I make my PPE purchases?

Purchases must be made between March 16 and August 15, 2020

 

11. How do you choose the Applications to review?

Due to the high volume of anticipated applications, complete applications with all supporting documents will be reviewed on a first-in, first-out basis. Incomplete or incorrect applications or missing or illegible documentation will render an application void and will require re-submission of the package. Any such applicant will receive an informative email and will be allowed to re-apply.

 

12. How do I verify for you the amount of my purchases?

You will upload with your application and the Itemized Reimbursement Sheet with receipts that show your PPE purchases’ dates, description, vendor, quantity and price. Receipts may be in the form of, but not limited to, the following:

  • A .pdf or .jpg of a paper receipt for those purchases
  • A copy of an electronic receipt you have for those purchases
  • A copy of a work order marked or stamped “paid” with payment details from your PPE service provider

 

13. My receipt shows items other than qualified PPE purchases – is that ok?

Yes! Just circle or mark for our identification the item(s) on the receipt that match your entry into our Itemized Reimbursement Sheet and are the basis for your reimbursement request. We’ll disregard the other purchases.

 

14. What is your Itemized Reimbursement Sheet and how do I complete it?

We require you to complete with your Application our Excel Itemized Reimbursement Sheet to list all reimbursable expenses you claim as part of the Nonprofit RESTART grant request. You will use a separate line for each item/purchase/service that appears on a receipt.

Tip: If your spending exceeded $5,000 it is easiest to list the largest purchases first to reduce the number of items needed to hit the $5,000 limit. Restart Grant awards are limited to $5,000.

 

15. What else can cause my receipts to be unverifiable?

Using a highlighter marker to color in your entry on the receipt on glossy paper receipts may cause the print to bleed and be unverifiable. Please just circle or mark those glossy paper receipts (e.g. Kroger) with a ball-point pen or fine-tip marker.

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16. What do you need in terms of my receipts?

To be approved for this grant, your receipts must be legible for our team to verify your dollar amounts, dates, and item descriptions. We cannot approve receipts that we cannot read. PLEASE be sure that what you are submitting is clearly reviewable on a computer screen. In that regard, an actual electronic receipt is better than a .jpg photo of a receipt. There is no magic formula; please just take a look at the clarity of your receipts on your screen before you submit them.

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17. How will I receive the reimbursement funds?

When your application is approved, you will receive notice from the United Way of Central Indiana team, confirm your request for reimbursement and provide banking information for our direct deposit of funds to your business bank account. You’ll be required to upload proof of that ACH information, in the form of a voided check or bank letter that confirms your routing and account numbers.

18. When will I receive the reimbursement funds?

If your application is approved, you will receive our ACH deposit within 30 days of your executing and returning our Grant Letter.

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19. What is your “certification” requirement?

You will e-sign a Certification attesting to the truthfulness of these things:

  • You are a 501(c)(3) nonprofit organization located in Marion County
  • You were a registered as a 501(c)(3) nonprofit with the State of Indiana prior to 2/15/2020
  • Your request for reimbursement is limited to purchases of personal protective equipment (PPE), professional cleaning and disinfection services, and/or qualifying capital improvements eligible under the Restart Grant Program Guidelines.
  • Every expense for which you seek reimbursement was incurred between March 16 and August 15, 2020 as a result of the COVID-19 pandemic and to comply with State of Indiana and Marion County Public Health Department reopening guidelines.
  • This application is the only application submitted by the applicant or any of the applicant’s affiliates for the Nonprofit Restart Grant Program. The applicant will submit only this application for the Nonprofit Restart Grant Program and will not submit any future applications unless the program guidelines are changed to expressly allow multiple applications.
  • The applicant is not engaged in any illegal activity under federal, state, and local laws.